Front Page > District > Policy & Regulations > Financial Operation >
Policy 3114
GASB 54
This Policy establishes guidelines to be used during the preparation and execution of the annual budget to ensure that sufficient reserves are maintained for . . .
Regulation 3230
Expenditures for Certificated Staff
The District will expend for tuition, teacher retirement and compensation of certificated staff a percentage of current operating costs that is no less than two (2) percentage points less than the base school year certificated salary . . .
Regulation 3100
Financial Management
The following procedures or actions shall be taken: 1. The Missouri Financial Accounting Manual , . . .
Policy 3100
Financial Operation
The Board will adopt a series of policies to provide direction regarding the School District's budget and financial affairs which reflect the educational philosophy of the District and provide a framework in which the District's . . .
Policy 3106
Fraud Prevention
The District is committed to protecting the public funds with which it has been entrusted. Minimizing the losses to fraud and corruption is an essential part of ensuring that all of the District's resources are used for the purpose for . . .
Regulation 3110
Preparation of Budget
On or before the first Thursday in March of each year, the Superintendent shall prepare and submit to the Board for its consideration a preliminary draft of the annual budget covering salaries of the teachers, principals, and other . . .
Policy 3110
Preparation of Budget
Each year the Superintendent of Schools is required to submit to the Board of Education for their consideration a detailed annual budget showing estimates of income and expenditures for the ensuing fiscal year. The Board may accept, . . .
Policy 3111
Fiscal Year
The fiscal year begins annually on the first day of July and ends on the thirtieth day of the following June.
Policy 3112
Budget Implementation and Transfer
The annual budget governs the expenditures and obligation of all funds for the District. The Superintendent/designee will establish procedures for funds management and reporting. No funds may be spent which are not . . .
Policy 3113
District Fund Accounts
The District will maintain the following funds for the accounting of District moneys: teachers' fund, incidental fund, capital projects fund and debt service fund. The treasurer of the District will open and maintain an account for . . .
Policy 3120
Petty Cash
A petty cash fund is a small amount of money ($100.00 or less) that is managed by an administrator in order to purchase small amounts of supplies or cover unanticipated small expenses, such as materials or refreshments for emergency . . .
Policy 3130
State and Federal Projects
With Board of Education approval, the School District may operate various specially funded programs that must be administered in accordance with particular federal and/or state laws, regulations and other conditions for use of such funds. . . .
Regulation 3140
Banking Services
For purposes of letting bids, the Board will divide District funds into no less than two nor more than ten equal parts. Each eligible bidder may bid for any number of the parts. However, the bid for each part must be . . .
Policy 3140
Banking Services
The Board of Education has the option of annually selecting District funds depositaries or the Board may enter into a contract of one to five years duration for the deposit of District funds. When depositaries are to be . . .
Regulation 3150
Payment Procedures
Invoices for materials or services will be authorized for payment only upon the approval of the Board of Education. However, payments for materials or services which are necessary for normal business operations which do not . . .
Policy 3150
Payment Procedures
All money received by the District shall be disbursed only for the purposes for which they are levied, collected or received. The Board will give final approval to all bills paid. Payment of bills shall be authorized by . . .
Regulation 3160
Investment of District Funds
In achieving the District's investment objectives, District officials will be guided by the following criteria: 1. . . .
Policy 3160
Investment of District Funds
The Board has an obligation to the citizens of the District to direct the management of District funds. The primary objective of the District's investment plan will be legality, safety, liquidity, yield and the provision of a capital base . . .
Policy 3170
Purchases by and/or Solicitation of School Staff
Conflict of Interest The School District will not purchase supplies or materials from a staff member of the School District, nor from a member of the household of the staff member, except in emergency situations as . . .
Policy 3165
Procurement Standards - Federal Contracts
The District will comply with all applicable regulations issued by the Office of the Secretary – Education related to procurement activities in federal related contracts. These provisions include, but are not limited to, procurement, . . .
Regulation 3165
Code of Standards
Conflict of Interest The District maintains a written code of standards of conduct which governs the performance of District employees who may be engaged in the award and administration of contracts. These standards will . . .
Policy 3230
Expenditures for Certificated Staff
The Board shall expend for tuition, teacher retirement, and compensation for certificated staff an amount that reflects the requirements as outlined in state statute and Department of Elementary and Secondary Education regulations.
Policy 3310
Revenue from Tax Sources
Local Tax Sources In the process of preparing the annual budget, the Superintendent or Finance Administrator shall estimate the amount of actual local tax revenue anticipated to be raised, the rate required to produce the . . .
Regulation 3320
Tax Rate Hearing
The Board of Education will annually conduct tax rate hearing(s) prior to September 1. The purpose of the tax rate hearing process is to provide administrative recommendations, obtain community input and adoption of a tax . . .
Regulation 3320
Tax Rate Hearing
The Board of Education will annually conduct tax rate hearing(s) prior to September 1. The purpose of the tax rate hearing process is to provide administrative recommendations, obtain community input and adoption of a tax . . .
Policy 3320
Taxing Authority/Tax Rate Hearing
The Board will annually prepare an estimate of the amount of money to be raised by taxation for the ensuing school year, the tax rate required to produce the amount and the rate necessary to sustain the District's schools for the ensuing . . .
Regulation 3330
Bonded Indebtedness
The Missouri state law guidelines shall serve to direct the Board's bond issues. Guidelines currently include the following provisions: 1. . . .
Policy 3330
Bonded Indebtedness
The School Board may issue bonds for any District expenditures as prescribed in state law. Funds raised through the sale of bonds may be expended only for the purpose set forth in the election which authorized the sale.
Policy 3331
Borrowed Funds
State law authorizes the Board to borrow funds in anticipation of the collection of taxes in order to insure continuity in the operations of the District. The School Board must approve in advance all applications for loan indebtedness. The . . .
Policy 3340
Building Use
All receipts from fees for the use of school property by individuals or community groups shall be deposited in the General Revenue fund.
Regulation 3350
Free Admissions
Board Members, all employees and their spouses shall be admitted to all St. Clair R-XIII School District events free of charge. However, athletic tournaments or activities sponsored by Missouri High School Activities Association will . . .
Policy 3350
Student Fees and Fines
Fees No fees shall be charged for enrollment, supplies, equipment or costs attributable to courses of study which are offered for credit. Students shall be required to pay for materials which are used in constructing . . .
Policy 3360
Tuition
Except when waived, tuition must be paid by nonresident students of the District. The annual rate will be determined by the Board of Education for individuals who wish to attend. Permission to enroll will be granted after reasons for . . .
Policy 3370
Fund-Raising
All fund-raising activities and planning for fund-raising shall be done after school hours unless prior permission is received from the building principal. Any fund-raising activity which involves students or employees . . .
Regulation 3380
Sale/Lease of Real Property
If the Board of Education affirmatively votes to sell or lease unneeded real property, the sale will be conducted as follows: Listing with Real Estate Broker At its option, the Board may list the property . . .
Policy 3380
Sale/Lease of Real Property
The Board of Education may vote to sell or lease real property, land, and/or buildings which are no longer needed by the District and which are located within the boundaries of the District. Similarly, the Board may vote to sell such . . .
Policy 3390
Sale/Lease of Personal Property
Whenever the District has personal property (i.e., desks, file cabinets, materials, equipment) which the District no longer needs, a majority of the Board may vote to sell or lease such surplus property. Surplus personal property may . . .
Policy 3410
Accounting System
The District will adhere to the accounting guidelines of the Missouri Department of Elementary and Secondary Education.
Policy 3420
Annual Financial Report
The District annually publishes a statement of all receipts of school moneys, when and from what source derived, and all expenditures and the account from which expenditures were made. This statement will also include the present . . .
Policy 3430
Authorized Signatures
The Board Treasurer and Secretary shall sign all checks issued by the District. According to state statutes, if approved by the Board of Education, facsimile signatures may be printed on District checks.
Regulation 3440
Travel and Reimbursement
Travel Expense Allowance Upon approval of the Superintendent, employees may be authorized to attend conferences, meetings, conventions, etc. When full expenses are allowed, they shall be deemed to include registration, . . .
Policy 3440
Travel and Reimbursement
It is the policy of the Board to pay reasonable travel expenses for those who travel on District business and whose trip has been approved in advance by the Superintendent/designee. These expenses include registration, transportation, . . .
Regulation 3450
Sales Tax
Suppliers or retailers selling rings, pictures, sweaters, jackets, school annuals, musical instruments, shoes and similar items, or renting of gowns, caps and other items which are for personal, individual benefit and use of a student, . . .
Policy 3450
Sales Tax
Pursuant to Chapter 144, R.S.Mo., school districts are exempt from Missouri sales and use tax on purchases. All sellers or vendors shall be furnished a copy of the official State of Missouri Tax Exemption Letter by the Finance Office at . . .
Policy 3460
Student Attendance Accounting
An accurate accounting of student attendance, transportation and food service records shall be kept by the School District. The records will be in accordance with state law and appropriate regulations of the Missouri Department of . . .
Policy 3510
Annual Audit
The books and accounts of the District will be audited by an independent certified public accountant in conformance with the prescribed standards and legal requirements. The Superintendent shall place before the Board the matter of the . . .
Policy 3610
Management
School activity funds are used to finance a program of student activities which supplement but do not take the place of the instructional programs provided by the Board of Education. Whether funds are collected from student contributions, . . .
Policy 3710
Insurance Programs
The Board of Education shall maintain adequate insurance programs to cover property, liability and personnel, within the requirements of good risk management and state law. The administration will recommend to the Board the kind and amount . . .
Policy 3730
Liability Insurance
The Board recognizes that legal actions may be initiated from time to time against the School District as a corporate entity, against the Board as a whole, against Board members as individuals, or against District officers, employees or . . .
Policy 3740
Bond for All Employees
All employees of the School District shall be covered by a blanket bond in an amount to be determined by the Board of Education with premiums to be paid by the Board.
